COBCC Roles and Responsibilities

28 Aug 19

COBCC Roles and Responsibilities

  1. Club Chairperson

    The role of the Chairperson is to oversee the business of the meeting and to keep order among members. They have overall control, giving direction, keeping focus and giving structure. Their ultimate responsibility is to take decisions on behalf of the committee following consultation with its members.

    Duties 
    • Chair committee meetings and the Annual General Meeting.
    • Ensure appropriate documents, including minutes are available for committee members.
    • Ensure that committee members are aware of their roles and responsibilities.
    • Act as the ambassador and/or spokesperson for the club.
    • May be called upon to act as mediator. Skills
    • Confident and effective communicator.
    • Great organisation skills.
    • Ability to delegate duties.
    • An understanding of the Development Plan, governance and standing orders.
    • Ability and knowledge to act as spokesperson for the club.
    • Unbiased and impartial.
    • Knowledgeable on equity issues.

      The Chairperson will need to represent the club at meetings, attend club committee meetings that are held approx two months periods and attend the club’s Annual General Meeting. As a  spokesperson for the club, the Chairperson will also need to be willing to receive phone calls from volunteers, prospective members and partners.
  2. Club Treasurer

    The role of the Treasurer is to oversee the finances of the club and to report on the income and expenditure at committee meetings and the club’s AGM.

    Duties
    • Managing all income and expenditure, including banking arrangements.
    • Managing legal requirements such as taxation and charitable status.
    • Reports regularly to the committee/ chairperson on the club’s financial status.
    • Prepares/presents audited financial year end report to annual general meeting.
    • Financial planning, budgeting and monitoring throughout the year. Skills
    • Good accountancy knowledge.
    • Great organisation skills.
    • Good administrative/IT skills.
    • Good communication skills.
    • Attention to detail.
    • Ability to handle money and cheques carefully and appropriately.
    • Confidence with numbers

      This role requires you to regularly attend committee meetings, which are held approx two months periods, in order to report on the state of the club’s finances and to understand what income and expenditure to expect. It is also important to work closely with the Funding Coordinator so that you both know how much funding the club needs and what methods would be best suited to raise the required funds.
  1. Club Secretary

    The Secretary/Club Contact is the principal administrator for the club. This is a pivotal role in which the Secretary/Club Contact carries out, or delegates all of the administrative duties that enables the club and its members to function effectively.

    Duties
    • Being the first point of contact for all enquiries.
    • Organising the Annual General Meeting and other meetings.
    • Taking and distributing minutes of meetings.
    • Keeping records.
    • Liaising with members, post holders and external agencies.

      Skills
    • Confident and effective communicator.
    • Great organisation/IT skills.
    • Ability to delegate duties
    • An understanding of the club’s Development Plan.
    • An understanding of the governance/standing orders.
    • Ability and knowledge to act as spokesperson for your organisation.
    • Ability to be unbiased and impartial.

      You will need to be a regular attendee at the club’s committee meetings, which are held approx two months periods where you will be responsible for taking minutes and updating other volunteers about administrative issues. The Secretary/Club Contact needs to be willing to have their contact details on the British Cycling website and the club’s publications. This will enable prospective members to contact the Secretary/Club Contact about how they can join the club. Most tasks can be carried out from home on a computer (the Secretary/Club Contact will need their own IT equipment). It is expected to take a couple of hours each week performing tasks such as writing and sending minutes of meetings to members.
  1. Club Members Secretary

    The Membership Secretary uses their skills and expertise to oversee and support club membership.

    Duties
    • To deal with enquiries on new memberships
    • To administrate membership on the B.C website
    • To liaise with the Treasurer on the collection of membership fees
    • Attend committee meetings.

      Skills
    • Great organisational skills.
    • Good management skills.
    • Confident with good leadership skills.
    • Attention to detail.
    • Good listener and effective communicator.
    • Approachable and friendly.
    • IT skills would also be useful.

      It is important to attend committee meetings, which are held approx two months periods to liaise with other members and to keep up to date with membership promotions.  Most tasks can be completed from home and you will need your own IT equipment.
  1. Club Events/Race Secretary

    The Events/Race Secretary uses their skills and expertise to oversee and support opportunities for members of the club to race.

    Duties
    • To keep abreast of race opportunities for members, through the British Cycling Calendar, CTT and other race organisations.
    • To promote racing to club members and support them to access the opportunities
    • To keep track of members racing achievements
    • To arrange club level racing for members, such as the Hill Climb, Yellow Jersey, Track, Cross and TT events.
    • To liaise with the Club Secretary and Chairperson to arrange the annual Prize Giving
    • Attend committee meetings.

      Skills
    • Great organisational skills.
    • Good management skills.
    • Confident with good leadership skills.
    • Attention to detail.
    • Good listener and effective communicator.
    • Approachable and friendly.
    • IT skills would also be useful.

      Commitment to the Club It is important to attend committee meetings, which are held approx two months periods to promote race opportunities and report back on individuals and club achievements.  Most tasks can be completed from home and you will need your own IT equipment.
  1. Club Ride Captain

    The Ride Captain uses their skills and expertise to lead weekend club rides on a rota basis

    Duties
    • To plan routes within the current ride levels
    • To risk assess new routes
    • To ensure best practice with regards to health and safety in line with the Ride Captains Terms and Conditions
    • To liaise with the Ride Coordinator to ensure there is a variety of different level rides on a regular basis.
    • To feedback to the Race Secretary/Ride Coordinator points awarded on each ride.
    • Attend committee meetings.

      Skills
    • A sense of fun!
    • Great organisational skills.
    • Good management skills.
    • Confident with good leadership skills.
    • Attention to detail.
    • Good listener and effective communicator.
    • Approachable and friendly.
    • IT skills would also be useful.

      Commitment to the Club It is important to attend committee meetings, which are held approx two months periods and to liaise with other Ride Captains, the Ride Coordinator and to keep track of which rides are needed on the calendar. Most tasks can be completed from home and you will need your own IT equipment.